Photography
Case Studies
Why Real-Time Photo and Video Delivery Transforms Event Engagement
TIMING IS IMPORTANT
When it comes to corporate event and incentive travel events, photography is only as valuable as the moment it’s shared.
54.8% of photographers deliver content 1–2 months after the event. After the moment has past
Fewer than 25% of attendees actually open post-event emails
Fewer than 5% of attendees actually download the photos
That means nearly all attendees never see or use the photography you spent thousands of dollars to create.
You’ve probably seen this play out: someone asks a photographer to take a picture, then says “ can you take one with my phone”. Why? Because they don’t trust they’ll ever see the professional photos. This keeps IMAGEANDFILM up and night but we have found the solution.
THE FIX
IMAGEANDFILM fixes this by delivering content while emotions are still high, conversations are happening, and the experience is alive.
Case Study 1: Incentive Travel with Onsite Gallery
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This project was part of E-Group Communications’ X-Change Cruise. X-Change is industry leader in MICE. The event took place sailing through the Mediterranean Sea from Barcelona, Spain to Rome, Italy.
WHAT WE DID
For this incentive travel photography project, our goal was simple:
Make photography an ONSITE attendee experience.
REAL-TIME Delivery meant participants could see and share images DURING their experience together. This lead to stronger connections, more energy, and laughter throughout the event.
Meanwhile, the employees back home watched it unfold, building excitement and a serious case of FOMO.
80
Attendees
Access and Engagement
136%
of President’s Club Attendees Accessed The Gallery (meaning it was shared with others not attending onsite)
66.67%
of all gallery visits happened during the event itself.
That means most engagement happened while people were still together
1,023
Number of times the REAL-TIME event Gallery was accessed DURING the event.
When Attendees
Engaged Most
15.57%
of visits came during their travel days back to the office.
4,926
Numbers of photos downloaded DURING the event.
17.76%
of visits happened after the travel conference.
What This Means for Planners
Photography becomes part of the experience, not something guests receive weeks later.
Real-time images create conversations. Attendees tag each other, laugh, and relive moments while still on-site.
Employees at home engage, creating internal buzz and genuine FOMO that boosts company culture.
The gallery becomes a live communication tool, connecting teams around the world in real time.
If your photography partner can’t show
data like this, you’re missing impact!
Case Study 2: Corporate Event Instant Photo Gallery
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This project was for Mr. Beast and Derral Eves Corporate Youtuber event with 80 speakers over two days.
THE CHALLENGE
Speakers rarely receive their photos. It can take weeks or months, and sometimes they never see them at all.
This delay leaves speakers feeling overlooked and causes organizers to miss valuable exposure during the most active time online. Many resort to cellphone photos, which means your brand loses control of quality.
The moment speakers step off stage is when they’re most excited and their followers are paying attention. Without instant access to professional photos, that energy fades and your event loses.
WHAT WE DID
For this corporate event, our goal was to deliver stage photos to each speaker before they even left the stage.
Our team photographed speakers live, edited in real time, and sent them a private link to a mini-gallery featuring only their images, no scrolling, no searching, just the shots that mattered most.
Each speaker received a text or email within minutes of finishing.
68
Speakers
Access and Engagement
124%
of Attendees Accessed The Gallery (meaning it was shared with others not attending onsite)
57.38%
of all gallery visits happened during the event itself.
That means most engagement happened while people were still together
626
Number of times the REAL-TIME event Gallery was accessed DURING the event.
When Attendees Engaged Most
14.76%
of visits came during their travel days back to the office.
786
Numbers of photos downloaded during the event.
27.86%
of visits happened after the travel conference.
What This Means for Planners
Instead of waiting weeks for a highlight gallery, speakers became real-time advocates for the event.
They posted to LinkedIn, Instagram, and company channels, tagging the conference and sponsors while the event was still trending.